Copyright Events by Ari™ 2017

It's Your  day

Day Of Coordination

This package is designed for the hands on Bride and Groom that have planned every detail of their big day up until now, and would like some professional assistance “the day of” to make sure their day runs smoothly.

Prep & Planning : Complimentary consultation, every package comes with one complimentary consultation where I get to collect information regarding your event. Ideally these consultations would consist of questions from the client on how events by Ari can make your dream day a reality.

(8) hours of Coordinating, Décor setup, etc.. Additional hours $75/hr

 

(2) 45 min phone calls and unlimited emails
We at Events by Ari enjoy speaking to each of our clients via phone, however to insure effective communication, we prefer corresponding via email to insure a clear understanding of questions, comments or concerns that our clients may have. We want to make sure that we give you the most outstanding service and the one on one attention you deserve.

 

The Planning Process

  • Meet & Greet: One of my favorite times, we finally get to put a face to that name. Clients usually use this time to discuss details & design their timeline, vendor list, contracts etc.

  • Free initial consultation (Maximum 1 hour)

  • Location Tour at Venue

  • Direct and conduct wedding rehearsal: 1 hour at wedding ceremony location

    • (Due to scheduled events, rehearsal date is dependent on availability of EBA, the venue and clients schedule and may not take place on the day before your event)

  • Timeline planning and management

  • Help with floral arrangements and venue decorations

  • Orchestrate wedding ceremony

  • Organize wedding party line up

  • Pass out any wedding schedules or information to wedding party

  • Coordinate with all wedding day vendors

 

Prior to Reception:

  • Setup decor of tables and chairs with linen, centerpieces, and any other decor.

  • Greet vendors and instruct them as to where to set up. For example: band/DJ, florist, baker and caterer.

  • Set up and organize escort cards, guest book, cake cutting utensils, and champagne flutes, table numbers and menu cards, candles, guest favors at individual seats etc.

  • Make sure your DJ, band or designated emcee can correctly pronounce the bridal party's names (and in the correct order) for any introductions.

  • Make sure reception flowers are set up according to floral order and that reception décor is set up according to plan.

  • Check with venue staff to make sure restroom and other amenities are clean and in working conditions as well as being handicap accessible.

  • Assist catering staff with remaining setup needs if any.

  • Look over dining tables and make sure they are set up properly as clients requested.

  • Review final set-up before guest arrival.

 

Reception:

  • Ensure proper flow of cocktail hour food and drinks.

  • Help guests to take their seats at the appropriate time.

  • Will be there to cue important events such as:

  • Introduction of the bride and groom's bridal party.

    • First dance

    • Parent dances

    • Cake cutting, and toasts

    • Father of the Bride dance

    • Best Man and Maid of Honor speeches

    • Tossing of the garter and flowers

  • Know the catering service's schedule, and help ensure that guests are served at the appointed time.

  • Fix any problems that may arise during the event

  • Remain easily accessible throughout the event in case there are any details the Bride & Groom would like attended to.

  • Events by Ari team will begin strike down of all items listed above 10 minutes after the ending time initially given by the client, or sooner if the client would like.

  • Strike down and collect gifts and personal décor items and ensure they reach the proper and designated family member, room and/or vehicle.

 

Light clean up: Events by Ari will be responsible for pick up ONLY. For example, we will pick up linen, centerpieces, and other decor that was originally organized or set up by our company. No sweeping, mopping, or trash pickup or disposal of any other outside vendors supplies will be done unless discussed for an additional fee.

Please note that the services listed above do not include running any wedding related errands such as picking up or delivering attire, food, supplies or equipment, documents, etc.

As the client, you will rely on me to work as many hours as may be reasonably necessary to fulfill my obligations under this agreement.

Starting price: $999.00

A deposit of $100 will be required to secure your date.

Traveling fee applies to the following areas:

Los Angeles County: +$100    |    San Diego County: +$50